Terms and Conditions

Stallholder & Sponsor Terms and Conditions

 Date: Thursday, 19 March 2026   4:00 PM – Midnight
Venue: The Entertainment Quarter, Moore Park, Sydney


These Terms & Conditions apply to all stallholders and sponsors. By submitting a booking, you confirm that you have read, understood and agree to comply. Breaches may result in immediate removal and forfeiture of fees.


GENERAL CONDITIONS
  • Stall bookings are final. No cancellations or refunds will be provided once confirmed.
  • If the event is impacted by severe weather or a council directive, no refunds will be issued. Event costs are committed in advance.
  • Misrepresenting the nature of your stall may result in immediate shutdown with no refund.
  • Stalls are for the exclusive use of the individual or organisation named in the application. Subletting or sharing is not permitted.
  • Stall locations are allocated by the organiser and are final. Requests for relocation will not be considered.
  • Moving or repositioning stall infrastructure (tables, chairs, marquees) is not permitted.
  • Stallholders who fail to attend or cancel at short notice will forfeit their fee, and the space may be reallocated.
  • Amenities such as public toilets, security and fire services will be available. Stallholders should identify the nearest emergency exits.
  • Requests for extra facilities (lighting, water, etc.) may incur additional charges and are subject to availability.
  • Stallholders may supply their own equipment (e.g. marquees or lighting), subject to prior approval.
  • No permanent fixings (e.g. nails, tape, adhesives) are allowed on venue structures. Stallholders are responsible for any damage caused.
  • All stall operations must stay within the allocated footprint and must not obstruct walkways or adjacent stalls.


ACCESS, CLEANLINESS & RESPONSIBILITY
  • Access to loading areas requires hi-vis vests and closed shoes.
  • Stallholders are responsible for transporting, setting up and dismantling their stall.
  • All stalls must be kept clean. Stallholders must bring their own cleaning supplies.
  • The organiser accepts no responsibility for loss, theft or damage of goods. Stallholders must secure their own property at all times.
  • Waste must be removed or disposed of properly by the stallholder.


POWER ACCESS

Power must be requested in advance. Available options:

  • No Power
  • Yes – Standard Power (10 Amps)
  • Yes – 3 Phase Power

Additional fees may apply. All electrical equipment must be tested and tagged. Stallholders must supply compliant leads and power boards.


SAFETY & SET-UP
  • Stall designs must be submitted for approval if requested.
  • Stallholders must follow set-up and pack-down schedules issued by the organiser.
  • Stallholders are liable for any injuries, damage or incidents resulting from their operations or equipment.


EVENT MANAGEMENT RIGHTS

The organiser reserves the right to:

  • Remove any stallholder for unsafe behaviour, breach of terms or misrepresentation.
  • Modify the event schedule or layout due to unforeseen circumstances.
  • Film or photograph stalls for promotional use.
  • Restrict specific items or product types to ensure compliance with safety or council regulations.
  • Enforce crowd control or safety measures as needed.


FOOD STALL REQUIREMENTS

All food vendors must:

  • Comply with Temporary Food Stall Guidelines and any relevant local council regulations.
  • Notify the appropriate local council of their participation and ensure any required permits are in place.
  • Use floor coverings and plastic sheeting on preparation surfaces.
  • Supply their own waste oil bins—no oil or liquids may be disposed of in public drains.
  • Ensure all food sold is Halal.
  • Keep all cooked or ready-to-eat food covered.
  • Prepare the majority of food offsite, following food safety standards.
  • Remain within the boundaries of their allocated space.
  • Provide competent staff to operate the stall for the full duration of the event.
  • Clean up thoroughly and remove waste or packaging.


OTHER STALL TYPES (Henna, Clothing, Bangles, Cosmetics, Handicrafts, Photography, etc.)
  • Standard equipment (e.g. 1 table, 2 chairs) will be provided unless otherwise stated.
  • Bump-in and bump-out times will be allocated and must be followed.
  • Specific operating guidelines will be issued prior to the event and must be adhered to.